Accounting and Office Manager

ProKids is seeking a mission-based collaborator who can serve as accounting and office manager to the staff of about 55, supporting our work to help abused and neglected children reach permanent stable homes. We need someone who understands the multiple priorities of an agency like ours, where our children always come first. As an over 40-year-old non-profit, ProKids has a legacy of dedicated staff members who understand the principles of diversity, equity and inclusion and who go beyond their job descriptions to serve one another and our community. The ideal candidate will have skills in accounting, office management and facility management and a demonstrated ability to administer payroll and benefits. If you have great attention to detail, a passion for process improvement and an interest in growing beyond this role to help ProKids into the future, we’d like to talk to you.

Apply here. No phone calls, please.

Specific Duties and Responsibilities:

Payroll Administration: Responsible for the administration of payroll including time sheet management and reconciliation, vacation and sick recordkeeping, overtime calculations, input of pay rates, employee benefit contribution withholdings and changes, 403(b) employee contributions, garnishments and maintaining ongoing positive relationship with payroll vendor.

Benefits Administration: Manages in conjunction with Business Operations Director, including the annual and new hire enrollment in various benefit plans; works in collaboration with Business Operations Director and benefits broker to ensure benefits portfolio that is affordable and meets the needs of the workforce. Manages enrollment and calculates employee contributions.

Information Technology: In conjunction with the Business Operations Director, manages relationship with IT support company and maintains computer inventory. Ensures the proper maintenance and upkeep of all office systems.

Accounts Payable: Manages the process for all accounts payable including EFTs for benefits providers, processing employee expense reimbursement requests, verifying proper expense authorization and maintaining W-9’s.

Credit Card Management: Monthly reconciliation and payment of company credit cards.

Deposits: Record deposits, credit card and stock gifts

Facilities Management: Manages building operations and maintenance in collaboration with landlord, cleaning service. Purchases and stocks supplies and office furniture. Coordinates building including security camera, alarm monitoring and security response.

Additional Responsibilities:

  • Maintains contract files and lists
  • Annual 1099 preparation
  • Supports preparation of information for annual audit
  • Special projects
  • Attends all meetings and establishes effective relationships with co-workers
  • Other duties as assigned by supervisor

Performs duties in accordance with ProKids objectives and in compliance with relevant standards and agency commitments.

Education and Experience:

Education: Bachelor’s degree in accounting, CPA preferred but not required.

Years of Experience: 3-5 years accounting in non-profit setting preferred.

Skills and Knowledge:

  • Experience in payroll and benefit administration
  • Office management experience
  • Ability to manage multiple priorities in fast-paced setting
  • Attention to detail
  • Demonstrated commitment to diversity, equity and inclusion principles embraced by ProKids
  • Experience with QuickBooks and EXCEL or similar software programs
  • Passion for process improvement

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer; must be able to lift 40 pounds; normal activities associated with work in an office setting; Stooping, standing, carrying objects and overhead lifting.