Gathering Assistant

Position Summary

ProKids is seeking a full-time administrative assistant to provide collaborative support to our office staff and volunteers, coordinating our space and welcoming our visitors.

As a key member of the Communications & Gatherings Team, the selected candidate will help to craft purposeful, intentional gatherings, which inspire and motivate, create community and advance the ProKids vision: a safe, permanent and nurturing home for every child.

The ideal candidate will be an excellent communicator, capable of creating a warm, welcoming and inclusive environment to encourage meaningful gatherings that align with agency goals. The assistant will be responsible for ProKids office reception and administration, efficiently receiving and directing visitors, as well as phone call and email inquiries. They will maintain the appearance and usefulness of all common areas, conference rooms and gathering spaces.

They will also assist the Communications & Gatherings Team as requested by researching vendors and venues, obtaining contracts, purchasing supplies, submitting reimbursements and planning events for both internal and external audiences.

The successful applicant will be a skilled problem-solver with a helper’s heart. ProKids staff members have created a workplace built on the principles of diversity, equity and inclusion. Our team members go beyond their job descriptions to serve one another and our community.

More details about the position are below. Applications will be accepted until the position is filled.

Please apply here. No phone calls are accepted.

Overall Job Description: Provide reception and administrative support in the ProKids office between the hours of 8:30 a.m. and 4:30 p.m. Guide guests through the office space as necessary. Answer, transfer and relay phone calls. Monitor emails coming to the ProKids general account, forwarding and responding as appropriate. Update and maintain office manuals, forms and files. Assist with website maintenance. Track use of general office supplies and submit supply requests as needed. Provide input into the Communications & Gatherings Team’s comprehensive communication plan, ensuring the effective representation of ProKids to external organizations and individuals.

Experience: ProKids seeks an independent and detail-oriented professional with one to two years of experience in an assistant or reception role. A high school diploma or equivalent is required. Candidates must be skilled in interpersonal, written and verbal communication. Experience with Raiser’s Edge and Adobe Acrobat are preferred. Cultural competence and a commitment to the principles of diversity, equity and inclusion are a must.