Sending a Case Email

When you are sending an email about your case, you can insert a ProKids signature line into your email correspondence, including a confidentiality statement.

General Tips:

  • Your name in bold.
  • The title “CASA Volunteer” in italics.
  • The ProKids logo can be opened, copied and then pasted below the title. Or, if you prefer, the word ProKids can be used (linked to our website, if possible).
  • To insert a link, click the button that looks like a paperclip (it should say “link” when you hover your mouse over it). If asked what text to display, enter ProKids. For web address, choose Click OK.
  • For your privacy, use as much of ProKids’ office information as possible. Remember, all case-related documents should always be sent directly to the ProKids office.
  • Copy and paste the confidentiality notice and divider line below the signature and contact information.
  • Preferred fonts are Georgia (size 11) for the name and title and Arial (size 8) for the contact information and confidentiality statement.
  • Details on adding signatures in common email clients are below:


  • Go to Settings (scroll wheel at top right).
  • Scroll down to signature.
  • Follow the general tips above to insert your signature.
  • Don’t forget to save your work!


  • Go to File > Options
  • Select Mail from the left navigation bar > click Signatures on the right side
  • Choose “New” to create a new signature
  • Follow the general tips above to insert your signature.
  • Set preferences for when the signature appears in email (replies, new messages, etc.)
  • Click OK.


  • Log in to iCloud (online) and click Mail.
  • Click the scroll wheel in the bottom left corner of the page.
  • Click “Composing” in the top navigation menu of the dialogue box that opens.
  • Click “add a signature” and follow the general tips above.
  • Click Done.

Have an email client or device not listed here?

  • Google “how to insert an email signature on _________” (insert name of email client or mobile device).
  • Are you super-stumped? Stop by the office of Amanda Schneider next time you are in the office.

CASA Volunteer 
Direct: XXX.XXX.XXXX | Main: 513.281.2000 | Fax: 513.487.6444
2605 Burnet Avenue | Cincinnati, OH 45219

CONFIDENTIALITY NOTICE: The information contained in this email is intended for the exclusive use of the individual or entity to whom it is addressed.  If you are not the intended recipient, you are prohibited by law from using, disseminating, distributing, or copying this communication. If you have received this email in error, please notify ProKids.